Building Procedures

(updated 07/22/20)

As we embark on the new school year at The Prep School, we have implemented new procedures and policies to help ensure the health and safety of our children, families, and staff members during COVID19.  These procedures and policies could change throughout the year based on recommendations by the CDC and Monroe County Health Department. Your understanding and flexibility are greatly appreciated as we navigate the best ways to safely serve our Prep School family. 

  1. Immediate caregivers of each child attending should be the only individuals dropping off or picking up children.  In addition, one person per child will be allowed in the building at drop off and pick up times.  With this, we are hoping to limit the amount of people in our school environment.
  • Face coverings or masks must be worn by immediate caregivers while in the building and including the playground at drop off, pick up, and all other times.  All staff members will be required to wear face coverings or masks.
  • Children have the option to wear face coverings / masks while at The Prep School, but this is not required. 
  • Upon arrival at the school, please take your child to the bathroom for a hand-washing session AND potty session!  A staff member will then take your child’s temperature BEFORE you leave the building. Any child presenting a temperature of 100.4 degrees or above will be sent home immediately.  Once your child has been given the ‘all clear’ they will be given a stamp to represent a ‘normal’ temperature.  During the day, any child coughing unusually often or presenting signs of general malaise will also be sent home. Any child sent home must be fever, symptom, free for at least 24 hours without the aid of medication before returning to school.  

Families are encouraged to conduct a Self-Screening at home of their child regarding their current health conditions.  At home and before arriving at The Prep School, please check for temperature of 100.4 degrees or higher, cough, trouble breathing, and other signs of feeling ill. If these signs are present, please do not bring your child to school.

  • After assigned students have arrived in the building, the front door pin pad will be shut off at 9:30 a.m. and access to the building will be granted by ringing the doorbell or calling ahead only.  We will turn the front door pin pad back on at 3:00 p.m. and for the rest of the school day.  We are hoping to limit the number of people in the building during the week.  
  • Our school hours will be 7:00 a.m. to 6:00 p.m.  Spaces in The Prep School that have been used during the day will be cleaned and sanitized nightly by our cleaning company.  Items and supplies that have been used during the day will be cleaned and sanitized nightly by our staff members.
  • Currently, and with COVID19 continuing to affect our community, we are uncomfortable providing food programming at The Prep School.  For the month of August, your family will be required to bring your child’s lunch.  Lunches brought from home cannot be heated or cooled once at The Prep School, so please pack lunches accordingly.  We will provide breakfast of cereal and juice and two snacks daily.  Also, milk and water will be available for all meals and snacks.
  • We will maintain healthy distances between students while eating, working, resting, and playing.  Children and teachers will be with the same group throughout the entire school day – we will not “mix” grouping at the beginning of the day or the end of the day.  We are hopeful that this procedure will limit potential school-wide exposure to the virus, if one person is affected in a POD.
  • Throughout the day at The Prep School, we will wash hands, clean and disinfect frequently touched surfaces, and practice social distancing strategies as possible as described by the CDC’s Guidance.  We will continue to refer to the CDC Guidance and to Sally at the Monroe County Health Department (I have her cell phone number 😊) in order to maintain a safe and healthy environment.  We are devising a way to increase ventilation in our building and to keep our air in the facility healthy.  Playground equipment will be sanitized regularly.
  1. Children should bring the following items from home daily:  

– small pillow and small blanket (if your child takes a nap or participates in rest time),

– comfort stuffed animal or item (if your child takes a nap or participates in rest time),

– lunch box or bag,

– water bottle, and

– ABSOLUTELY NO TOYS or extra items allowed during the school year, unless part of the weekly curriculum plan as determined by your child’s teacher.

  1. As of 07/22/20 and in accordance with the Monroe County Health Department and after talking with a local representative from the Monroe County Health Department, our procedures will be the following if a student or staff member is identified as being positive for COVID19:

– Individual who has tested positive for COVID19, will be quarantined for 10 days and must be fever-free (without using fever reducing medicine) and symptom-free for 72-hours before returning to The Prep School.  If the person has been quarantined for 10 days, but still has a temperature, then the person cannot return until fever-free for 72 hours.

– Individuals who were in “close contact” to the positive person will be identified.  “Close Contact” is defined by the CDC as being within a 6-foot range for a continuous period of 15 minutes with or without masks or face coverings.  This 15-minute period does not mean 5 minutes now and then another 10 minutes in two hours – this is a CONTINUOUS period of 15 minutes straight.

– Once individuals are identified as having “close contact”, the families of these individuals will be notified via phone call.  These identified close contact individuals will be required to quarantine for 14 days and must be fever-free and symptom-free for 72 hours before returning to The Prep School.

– Families of the students who are in the classroom with a person who has tested positive, BUT whom are not identified as “close contact” individuals, will receive an email from The Prep School with this information.  These individuals are not required to quarantine.  However, the families will be notified in order to monitor their children for symptoms. 

The Prep School is NOT required to close if a positive COVID19 case is determined.  In addition, staff members identified as a “close contact” individual will quarantine for 14 days – even a negative test will not allow a staff member to return to work.

This procedure is based on what information is present and accurate at this moment in time.  As information changes, our procedures listed here might do the same.  We will keep you updated from week to week on the Building Procedures at The Prep School.  In talking with Sally at the Monroe County Health Department, information is changing daily with COVID19.  We will keep you updated on the changes.

Thank you for your continued cooperation and understanding as we navigate these unprecedented times. The safety of our students, families, and staff is of the utmost importance.